Genealogy Research in an Archives: Uncovering Your Ancestors’ Unique History

Archives are buildings with historical records, documents, and artifacts that can shed light on the lives of your ancestors.

Unlike online databases, archives hold original, primary sources that are often unavailable elsewhere. These records can provide detailed information about individuals, families, communities, and events that have shaped history.

By visiting archives, you have the opportunity to access these unique resources and gain a deeper understanding of your genealogical heritage.

Planning Your Visit

Before embarking on your genealogy research in archives, careful planning is essential. By following these steps, you can ensure a productive and successful research trip:

1. Identify the Archives: Research and identify the archives that hold relevant records for your genealogical research. Look for archives that are geographically close to the areas where your ancestors lived.
2. Contact the Archives: Reach out to the archives beforehand to confirm their hours of operation and any requirements for accessing their collections. Some archives may require appointments or have specific restrictions on what materials can be accessed.
3. Research Catalogs and Finding Aids: Many archives have online catalogs or finding aids that provide detailed information about their collections. Take advantage of these resources to identify specific records or collections that may be relevant to your research.
4. Create a Research Plan: Develop a research plan outlining the specific records or topics you want to explore during your visit. This will help you stay focused and make the most of your time in the archives.
5. Pack Essential Supplies: Bring along the necessary supplies for your research, such as notebooks, pencils, a camera (check if photography is allowed), and a flash drive for digital copies. It's also a good idea to bring a portable scanner or smartphone scanning app for capturing high-quality copies of documents.

Navigating the Archives

Once you arrive at the archives, it's important to familiarize yourself with the layout and resources available. Here are some tips to help you navigate the archives effectively:

1. Check-In and Registration: Follow the registration process outlined by the archives staff. This may involve signing in, providing identification, or obtaining a researcher card.
2. Orientation and Rules: Attend any orientation sessions offered by the archives to familiarize yourself with their rules, regulations, and procedures. This will ensure that you adhere to their guidelines and make the most of your research time.
3. Consult with Archivists: Take advantage of the expertise of the archivists on staff. They can provide valuable insights into the collections, suggest additional resources, and guide you in your research.
4. Accessing Records: Archives may have different policies regarding the retrieval and handling of records. Some materials may be available for immediate access, while others may require staff assistance or advance notice. Follow the prescribed procedures to access the records you need.
5. Note-Taking and Documentation: As you examine records, take detailed notes and document the source information. This will help you keep track of your findings and provide proper citations for future reference.

Uncovering Unique Records

While court records, deeds, and photographs are commonly accessed in archives, there are many other record groups that often go unnoticed. By exploring these lesser-known collections, you can uncover unique genealogical records that add depth and richness to your family history. Here are five tips for finding these hidden gems:

1. Ask About Unique Collections: Consult with archivists or librarians to inquire about record collections that may be unknown to the general public. They can provide valuable insights and direct you to collections that are rarely accessed.
2. Explore Indexes and Finding Aids: Many archives maintain indexes or finding aids that provide detailed information about their holdings. These resources can help you identify specific records or collections that may be of interest. Make sure to explore both general and specialized indexes for a comprehensive search.
3. Vertical File Collections: Request access to the vertical file collection index. This alphabetical index contains files on various subjects and surnames. Each file may contain a wide range of materials, from newspaper clippings to personal documents. Be prepared for unexpected discoveries!
4. Manuscript Collections: Inquire about the index to the manuscript collection. This alphabetical listing will help you identify collections with titles like "John Doe's Family Papers 1812-1900" or "Erin Methodist Church 1848-1920". These collections often contain personal correspondence, diaries, photographs, and other unique materials.
5. Think Outside the Box: Don't limit yourself to traditional genealogical records. Explore collections related to local organizations, businesses, schools, churches, and more. These records can provide valuable context and insights into the lives of your ancestors.

Making the Most of Your Research Time

Researching in archives can be a time-consuming process, but with careful planning and organization, you can maximize your research time and make significant discoveries. Here are some strategies to help you make the most of your visit:

1. Stay Focused: Stick to your research plan and prioritize the records or collections that are most relevant to your genealogical research. Avoid getting sidetracked by unrelated materials or tangential topics.
2. Take Detailed Notes: As you examine records, take detailed and organized notes. Record relevant information like names, dates, locations, and any other pertinent details. This will help you keep track of your findings and make connections later on.
3. Photograph and Scan: If allowed, use a camera or portable scanner to capture high-quality images of documents or photographs. This will enable you to review the materials later and save time transcribing or taking extensive notes.
4. Ask for Help: If you encounter difficulties or have specific questions, don't hesitate to ask the archivists or staff for assistance. They are there to support your research and can provide valuable guidance or suggestions.
5. Plan for Multiple Visits: Genealogy research is often an ongoing process. If you are unable to complete your research during one visit, plan for future trips or explore the possibility of accessing records remotely through digitization or interlibrary loan services.

Enjoy the Journey

Genealogy research in archives is not just about finding names and dates; it's about uncovering the stories and experiences of your ancestors. Embrace the journey and enjoy the process of researching. Each record you discover adds a new layer to your family's narrative, bringing the past to life and creating a lasting legacy for future generations.

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